Welfare Fund Benefit

(Kathy Guild, CSEA Dep. Director of Contract Administration)

The portal to apply for the negotiated UCS Welfare Fund Benefit was closed as of March 15, 2018 at 5 p.m.

The information is being processed for payment and checks will be sent out within four to six weeks. The amount that will be distributed to each applicant is $271.38.

Updated Cancer Screening Policy

(Kathy Guild, CSEA Dep. Director of Contract Administration, March 19, 2018)

CSEA recently received new Cancer Screening Policy language from OCA (see below). In addition to the information provided, please note that the Cancer Screening Leave must be pre-approved and employees must provide documentation to substantiate their absence for cancer screening upon return to work.

“Currently, Civil Service Law provides for 4 hours of paid leave, without charge to leave credits, for New York State employees to undergo breast and/or prostate cancer screenings. Effective March 18, 2018, the specific references in the law to ‘breast’ and ‘prostate’ are replaced with ‘cancer’ screening, generally.

“This change in law broadens the scope of the existing Court System leave benefit by covering all cancer screenings. The Court System will continue to provide employees with up to 4 hours of paid leave to undergo screening for breast and/or prostate cancer. This means that employees will be entitled to up to 12 hours of paid leave annually to undergo cancer screenings – 4 hours for breast cancer, 4 hours for prostate cancer and 4 hours for any other type(s) of cancer. Part-time employees are also entitled to 4 hours of paid leave for each type of screening. Travel time is included in the 4 hours. Any absence beyond the 4-hour maximum must be charged to the employee’s leave credits.

“Leave for cancer screenings is provided on an annual basis and does not carry over from one calendar year to the next. However, the 4 hours may be used all at once or in increments over the course of the year. For example, if an employee uses 2 hours of paid leave to undergo breast cancer screening and the employee’s doctor requires the employee to undergo further screening/testing in the same year, the employee is entitled to 2 more hours of paid leave for this purpose. Employees who undergo cancer screenings outside their regular work hours do so on their own time and are not entitled to receive compensatory time.”

2018 Longevity Payments and Negotiated Percent Raise

(Kathy Guild, CSEA Dep. Director of Contract Admin., March 15, 2018)

The 2018 negotiated 2% pay increases will be paid out beginning in the May 2nd, 2018 paycheck. Those eligible for Longevity Payments will also see that payment reflected in the May 2nd paycheck.

2018 Spring Court Clerks/Clericals Training Opportunities

(Lisa McNeil, CSEA Contract Administration Specialist, January 29, 2018)

CSEA received notification of training opportunities being offered this Spring for Court Clerks and Clericals. Information regarding trainings and sign up can be found on the UCS intranet site under HR/Training and Professional Development. (Note: Some of the trainings are by invitation only).

January 9, 2018 – Welfare Fund Enrollment


All CSEA Judiciary members will be mailed out a letter today or tomorrow from Headquarters regarding enrolling in the Welfare Fund. The enrollment period will run from 1/15/18 through 3/15/18. Follow the instructions in the letter carefully and be certain to get a confirmation.

Dec. 20, 2017 UCS Court Reporter Training Sessions

(Kathy Guild, CSEA Dep. Director of Contract Administration, November 28, 2017)

UCS Court Reporters:

Please see the information provided below from the Office of the Production of the Record, from Michael DeVito, CSR, Manager. This information was previously sent to supervisors/management. Note that you must:

  • get permission from your supervisor prior to registering for the December 20th Court Reporter training sessions
  • bring with you your NCRA Membership ID if you are requesting CEU credits for the 2:30-3:30 class. (The 3:30-4:15 workshop is not eligible for CEUs.)
  • the “Professional Development” link provided below will only work when utilizing a UCS computer, so if this message is being viewed on a private email, please forward to your court system email in order to view that information. The registration link will work from within any email by utilizing “control and click” to access the registration form.

With this email, I am providing updated information for the court reporter webinar to be held on December 20, 2017. I am happy to report that we were able to procure CE credit from NCRA for those in need. Before planning to attend, BE CERTAIN TO ADVISE STAFF THAT THEY MUST GET PERMISSION AND THEN REGISTER UTILIZING THE LINK TO THE ELECTRONIC REGISTRATION FORM. Should you have any questions in this regard please don’t hesitate to contact me at your earliest opportunity so that this process goes as smoothly as possible.

Below are the SharePoint links to the HR Training and Professional Development Office Fall 2017 training opportunities.

Employees who are interested in attending one or more of the training sessions must first obtain permission from their supervisor before registering.

Once permission is granted, registration may be submitted by completing the electronic registration form. The form must include the employee’s and supervisor’s email and the session name and date.

Links to the Fall 2017 Training Opportunities:


Michael J. DeVito, C.S.R.
Manager, Office of Production of the Record
Hall of Justice
99 Exchange Blvd. – Rm. 161-B
Rochester, NY 14614
(585) 371-3273


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